Automating your filing cabinet – is it time? Are you stuck in paper purgatory? Buried under a decade of documents? Dreaming of digital filing cabinets and a paperless office? 
Well you are not alone. But what exactly is a paperless office? According to Loyola University in Maryland “A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form. Proponents claim that “going paperless” can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment.” SEE MORE on the Loyola University “Paperless” Facts & Resources page.
So how do you turn your office paperless? According to forbes.com article 5 Steps To A (Nearly) Paperless Office by Kate Harrison “…there are a suite of tools available to help your business lighten its load.”
Here are five cutting edge ways to cut paper out of your daily routine:
- Internal Documents. Share files without that trip to the printer. With Google Docs, a free service run through Gmail, you can work simultaneously with colleagues on a document or spreadsheet. The system even lets you ‘chat’ with others viewing the document. It also continuously saves, so you’ll never lose your work file. You can download the files you create at any time if you need to email (or print them)…
- Paperless statements and bill paying. The more online bill paying you do, the less you’ll spend on postage, envelopes and employee time coordinating invoices, checks, and mailings. Running your office finances through the web makes payments prompt and much easier to track. Most banks offer paperless statements and even provide incentives for customers to manage their accounts online…
- Storage and file sharing. For moving and storing large files, consider investing in Dropbox or another file transfer system. Dropbox allows you to create group folders for different members of your office…” READ MORE
So now that you have your “going paperless” plan why not turn that old file storage room into a new conference work center? Andy Stern’s offers a huge selection of the world’s finest conference & training room furniture. Visit our Conference & Training Rooms page for more info or simply give us a call for your discounted prices & product details.
